Thomas Kelly Holdings Limited

Last updated: December 2025

1. Scope of this Policy

This Privacy Policy explains how Thomas Kelly Holdings Limited (“we”, “us”, or “our”) collects, uses, stores, and protects personal data when users (“you”) access or use our website, services, or related platforms.

This Policy applies to all access and use of the Website, regardless of device, operating system, platform, or geographic location, where such access is legally permitted.

Where our Website contains links to third-party websites, platforms, or services, those third parties operate under their own terms and privacy policies. We do not control, endorse, or accept responsibility for the content, practices, or data handling of any external websites or service providers. We encourage users to review the relevant policies of any third-party sites they choose to access.

This Privacy Policy applies to all natural or legal persons who access the Website from any jurisdiction where such access is lawful.

2. Legal Basis and Consent

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the EU General Data Protection Regulation (EU GDPR).

Depending on the nature of the interaction, we process personal data on one or more of the following lawful bases:

  • Your consent
  • The performance of a contract or pre-contractual steps
  • Compliance with legal and regulatory obligations
  • Our legitimate interests, where those interests are not overridden by your rights

By continuing to use the Website, you acknowledge that you have read and understood this Privacy Policy. Where consent is required, your continued use of the Website or submission of information constitutes valid consent under applicable data protection laws.

If you do not agree with this Privacy Policy, you should discontinue use of the Website.

3. Personal Data We Collect

We may collect personal data when you:

  • Visit or use the Website
  • Submit an enquiry or complete a form
  • Register an account or request access to information
  • Communicate with us directly

The types of personal data we may collect include:

  • Identity and contact information (such as name, email address, postal address, telephone number)
  • Technical data (such as IP address, browser type, device information, and usage data)
  • Communication records and correspondence
  • Any information you voluntarily provide through forms or enquiries

Certain information may be collected automatically through cookies and similar technologies. Please refer to our Cookie Policy for further details.

4. Regulatory, AML, and KYC Information

In order to comply with legal, regulatory, and compliance obligations, including Anti-Money Laundering (AML) and Know Your Customer (KYC) requirements, we may request additional personal information and supporting documentation.

This may include, where appropriate:

  • Date of birth
  • Government-issued identification (such as passport or driving licence)
  • Proof of address (such as utility bills)
  • Tax identification numbers
  • Source of funds or wealth declarations
  • Sworn statements or affidavits

Such information may be provided electronically, in writing, or through secure online submission, as deemed appropriate.

We reserve the right to restrict or refuse access to certain services where required verification has not been completed, in accordance with our legal obligations.

5. Use of Personal Data

We use personal data for purposes including:

  • Operating and maintaining the Website
  • Responding to enquiries and communications
  • Providing access to services and information
  • Meeting regulatory, compliance, and legal obligations
  • Improving our Website, services, and user experience

Where necessary to deliver services or comply with legal requirements, personal data may be shared with:

  • Affiliated or group companies
  • Professional advisers and service providers
  • Financial institutions and counterparties
  • Regulatory authorities and law enforcement agencies

Such disclosures are made only where lawful, necessary, and proportionate.

6. Third-Party Partners and Affiliates

If you choose to engage with third-party partners or affiliates via our Website, those parties may collect and process personal data independently under their own privacy policies. We do not control how third parties store or use your data and accept no responsibility for their data practices.

We recommend that users review the privacy policies of any third-party service providers before engaging with them.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, regulatory, and contractual obligations.

In some cases, we may be required to retain certain information even where a request for deletion has been made, particularly where retention is necessary to comply with AML, KYC, or other regulatory requirements.

8. Your Rights

Subject to applicable law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate or incomplete data
  • Request erasure of personal data, where legally permissible
  • Object to or restrict certain processing activities

Requests may be made using the contact details provided on the Website. All requests will be assessed in accordance with our legal and regulatory obligations.

9. Data Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure. However, no system can be guaranteed to be completely secure.

10. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our practices. Any updates will be published on this page, with the “Last updated” date revised accordingly.

11. Contact

If you have any questions regarding this Privacy Policy or how your personal data is handled, please contact us using the details provided on the Website.

Access to selected opportunities, approached with discretion

If you would like to discuss eligibility, certification, or a specific opportunity in confidence, our team is available for a private consultation.